Creating Shortcuts

If you need to create shortcuts to ANY of the programs in your All Programs list, follow the directions below but substitute whichever program you want. The directions  below are specific to Microsoft Office 2013 but the process will work for all your programs.

From your computer desktop, click on Start  StartButton

Click on “All Programs” and scroll down until you see the Microsoft Office 2013 folder. Click on it to expand the folder to see all the programs within it.

Decide which program you want to create your shortcut for (Outlook, Word, etc.). RIGHT CLICK on that program. You now have choices for shortcuts. You will probably want to select one (or several) of the following choices:

1.  Pin to Taskbar – Your shortcut icon will show up in the bottom blue bar of your desktop (near the Start button).

2. Pin to Start Menu – Your shortcut icon will show toward the top of your menu when you click your Start button.

3. Send to > Desktop – Your shortcut icon will show on your desktop.


NOTE: When you create a shortcut to one of the Office 2013 programs for the first time it may go through a short installation process. You don’t need to do anything except be patient and let it run.

To create multiple shortcuts in the various places just repeat the process and choose one of the other selections.

This works for ALL PROGRAMS in your menu. This is not specific to just Office 2013.


Skype for Business – Must Change Settings

You’ll need to make a few changes in your Skype for Business application on your PC in order to be able to use it.

Press the windows key on your keyboard  WindowsKey and type: Skype for Business. Press “Enter” to open it. (Note that Skype for Business is different from Skype. Skype for Business is more of an instant message system within an organization whereas Skype is used for long distance video conferencing.)

Once Skype for Business opens click on the “gear” icon (not the down arrow) to open your preferences.



Select the “Personal” category and then click the “Advanced” button.


Select the “Manual” radio button and type in the following :


Click “OK” and you should be able to use Lync!

Office 2013 and Office 365 Available Programs

The following table gives you a list of the programs available through Office 2013 (on your machine) and Office365 (online).

Program What Is It?

 Outlook – Email program that also includes a sharable calendar

 PowerPoint – Presentation program that uses slides – can embed photos and video

 Word – Word Processing program – composing text documents – good for reports, essays, etc.

 Excel – Spreadsheet – organize data into rows and columns – can perform simple mathematical calculations

 Lync – Instant Messaging that can include audio and video

One Note
One Note
 OneNote – Free form information gathering – good for collaboration – can include screen capture, audio

One Drive/Sky Drive
One Drive/Sky Drive
 One Drive (Sky Drive) – online file storage – will sync to multiple devices so you have access to your files from any internet enabled device

 Publisher – Desktop publishing program for page layout and design – good for creating brochures, fliers, posters, etc. – Use this instead of Word to design pages

 InfoPath – Digital form design and submission – there are probably better (and easier) online form designers

Access – Database use to collect various data – higher end application – learning curve might be steep


Office 2013 – Installing Office on Your Machine

These directions aren’t actually for Office 365 (cloud version) but they will help you install Office 2013 which allows you to use Office 365 from within it.

To install the latest version of Office on your machine:

Click on the Start menu.   StartButton

Copy and paste the following in the search bar SearchBar  to access the installer from the file server (Note: you MUST be in the district to access this.)

\\fileserver\Application Installs\office 13\setup.exe

At the top of the box you will see a square orange icon next to the word “setup”.

Click on “setup” to install it. Select “Yes” when it asks you if you want the program to make changes to your computer.

Select Install Now. Wait for Office 2013 to install. (It takes awhile. Be patient.)

After installation, a dialog box will pop up that asks if you want to “Complete your Office experience”. Click “Continue Online” to set up your online account.

If you see a yellow outlined box at the bottom with the option to enable the Microsoft SkyDrive Pro Browser Helper add-on, click “enable”.

From the browser, open the Word application. In the upper right corner click the “Sign in” box officesignin

You will be prompted to type in your (school) email address.

Next  type in your username and password.

You should be connected to your Office 365 account.

You can access Office applications either online ( or from your Programs list on your computer.